Policies

Disclaimer

NCAD West, its contractors, and attending news media may be photographing or videotaping scientific sessions and events at the meeting. By attending NCAD West, attendees acknowledge these activities and agree to allow their image to be used by NCAD West in association publications, on the NCAD West website, and in marketing and promotional materials. Attendees at NCAD West waive all claims against NCAD West for any liability resulting from these uses.

Cancellation Policy

Cancellation requests for NCAD West 2021 must be received in writing by emailing registration@hmpglobal.com or postmarked by 21 days out from meeting. A cancellation fee of $100.00 (or full registration amount, whichever is less) will be deducted from the refund.  In lieu of a refund, you may also request a voucher for participation in a future meeting.

Registrants wishing to cancel may instead transfer their registration to someone else  without penalty if they send a written request with the replacement person’s name by 5 days before meeting start date.

Cancellations received after date of event will be issued a voucher for participation in a future meeting. If you do not cancel in advance, no refunds will be issued once the event has concluded, regardless of whether you participated in the event.

Cancellations for hotel and transportation reservations must be handled by the individual registrant directly with the hotel, airline, and/or other company. 

Credit vouchers may be offered should program be suspended or shortened due to conditions or circumstances beyond HMP’s control, including but not limited to weather, interruptions in internet services, power outages and any cancellations/modifications related to the COVID-19 epidemic. 

Special Meal Requests

It is our pleasure to arrange special meals for attendees. We reserve the right to charge for all special requests. Requests must be made seven (7) or more days prior to the event to be accommodated. For more information, email registration@hmpglobal.com

Special Needs

NCAD West is committed to making its activities accessible to all individuals.  If you have specials needs as addressed by the American with Disabilities Act (ADA), and need an accommodation, please email rgeary@hmpglobal.com

Children

Under no circumstances will children under the age of 18 be allowed at the conference, in any session rooms, on the show floor, or in the Exhibit Hall at any time.

Sessions

Sessions are subject to change. 

Seating is limited for all session rooms and is available on a first-come, first-served basis.

No individual or entity may electronically record or broadcast any portion of NCAD West without prior written consent of HMP. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions without the express written consent of HMP is strictly prohibited. Press representatives must receive a Press Pass and photo/recording permission from HMP. HMP reserves the rights to any approved audio and video production of presentations at all HMP events.

Liability Statement

Definitions:
NACCME is the owner of NCAD West. NACCME and NCAD West are known collectively in this Statement as NCAD West.

I agree and acknowledge that I am undertaking participation in NCAD West events and activities as my own free and intentional act, and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgment freely and knowingly and that I am, as a result, able to participate in NCAD West events, and I do hereby assume responsibility for my own well-being and safety. 

NCAD West plans to take photographs and video material at NCAD West events and reproduce them in NCAD West educational, news, or promotional material, whether in print, electronic, or other media, including the websites. By participating in NCAD West events, you grant NCAD West the right to use your name, photograph, and biography for such purposes. All postings become the property of NCAD West. Postings may be displayed, distributed, or used by NCAD West for any purpose. 

Furthermore, I acknowledge NCAD West's right to crop, splice, treat, and edit any photographs taken of me at NCAD West's sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me. 

I hereby agree to release, defend, and hold harmless NCAD West and its agents or employees, including any company publishing and/or distributing the finished product in whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction, or production of the finished product, its publication, or distribution. 

Copyright Notice

Companies that submit artwork or upload or link any material (including but not limited to images, text, documents, and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret, or other applicable law for the use of such material. (Caution: Many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify, and hold harmless NCAD West, its affiliates, and their respective directors, employees, and agents (including, without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from the submitting company's breach of the obligations set forth in this paragraph. 

All NCAD West attendees and sponsors grant an irrevocable, world-wide, royalty-free right and license to HMP and NCAD West and their industry partners, sponsors and supporters to utilize, adapt, modify, reproduce, distribute, publicly perform and display any photographs, video and/or audio (collectively "Media") taken of me while attending any event or function at the NCAD West for use in promotional, educational, informational, advertising or commercial materials and communications in any form now known or later developed, including but not limited to publications, websites, articles, brochures, books, magazines, newsletters, exhibits, videos, films, social media, advertisements, and training programs (collectively "Materials").  Furthermore, I hereby authorize and consent to the use of my name, image, likeness and voice (collectively "Likeness") in the Media for all Materials or any other purposes deemed appropriate by HMP.
 
All NCAD West attendees and sponsors waive any right to be notified or to inspect or approve the Media or any Materials that are created using my Likeness, now or in the future, whether that use is known or unknown to me.  I hereby waive any right to royalties or other compensation arising from or related to the use of the Media or Materials.  I hereby release and hereby agree to indemnify and hold harmless HMP, NCAD West and their industry partners, sponsors and supporters for any and all claims that I or any third party may have now or in the future for invasion of privacy, right of publicity, copyright infringement, defamation, or any other cause of action arising out of the use, utilization, adaptation, modification, reproduction, distribution, publicly performance or display of my Likeness used in the Media and Materials.  I understand and agree that HMP and NCAD West are and shall be the exclusive owner of all right title and interest, including any copyright, in the Media and Materials.

Acceptance

By registering for and attending NCAD West events, I hereby agree that I accept the terms stated above and indemnify and hold harmless NCAD West, its affiliates, and their respective directors, employees, and agents (including, without limitation, any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys' fees) resulting from attendance at NCAD West events.